PLEASE NOTE: THIS HANDBOOK IS NOT OFFICIAL FOR THE 2016-2017 CALENDAR YEAR UNTIL AUGUST 1, 2016. PLEASE CONTACT US WITH ANY QUESTION PRIOR TO THAT DATE.
TABLE OF CONTENTS
- 2016-2017 Board Members Contact Information
- Special Programs
- LBRA Finds A Home – Our Boathouse History
- Boat Positions
- Rowing Fundamental Terms
- Fundamentals of Racing
- Senior Scholarships
- Criteria for Earning Varsity Letter
- Criteria for Earning Junior Varsity Pin
- Team Dinners
- Rowing Camp
- Awards Banquet
- Have You Got What It Takes?
- Training and Conditioning
- Race Day Nutrition
- Race Preparation
- What To Bring To Races (suggested items)
- Basic Information
- Suggested Items To Bring To A Regatta
- Grievance Procedures
- Academic Requirement
- Conduct Statement
- Behavior Guidelines for Rowing Events
- Chaperone Guidelines
- Article 1. Name and Location
- Article 2. Nature and Purpose
- Article 3. Membership
- Article 4. Officers
- Article 5. Duties of Officers
- Article 6. The Board
- Article 7. Committees
- Article 8. Meetings of Members
- Article 9. Proxies
- Article 10. Annual Dues and Fees
- Article 11. Amendments
Welcome to the Lake Brantley Rowing Association. LBRA was founded in 1988 by a group of students who were interested in beginning a rowing program at Lake Brantley High School. LBRA is a non-profit organization, and our rowing club is entirely self- supporting. We own our equipment, hire our coaches and provide practice facilities.
We are a club open to the entire student body, both women and men. We require no previous rowing experience. Not every sport can make this offer. Rowers’ families are encouraged to participate in all aspects of our club.
The coaches’ responsibilities are to provide the club with an effective plan of action that will make our student rowers competitive. LBRA is committed to support the efforts of our coaching staff. Our goal is to teach the skills of rowing and sportsmanship as a team, while still having fun.
On behalf of the Lake Brantley Rowing Association, we are excited to have you as a member of our organization. If you have any questions, please feel free to call any Board Member.
2016-2017 Board Members Contact Information
|Position||2016-2017 Elected Board Member|
|Vice President||Patrick Sniffen|
|Position||2016 -2017 Committee Chairperson||Contact For|
|Finance||Kate Landis-Linda Larsen||Annual Budget; Angel Program|
|Membership/Recruiting||Vicki Jakubowski||Dues; Forms Management; Recruiting; Directory|
|Communications/Marketing||Jim Moltzan||Digital/Social Media, Advertising, photography; Webmaster; Handbook; Email Database|
|Hospitality||Dave Haight||Socials; Banquets; Team Meals; Hospitality Trailer|
|Equipment/Boathouse||Tim Hobson||Maintenance; Equipment Needs; Boat Trailer|
|Fund Raising||Carrie/Trey Vick||Event Planning; RFC Management|
|Coaching||Jim Moltzan||Coaching Management; Race Evaluation|
|Race||Amy Mattos||Annual Regatta Schedule; Rower Travels|
|Scholastic/Merchandise||John Kerr||Academic Requirements; School Liaison; LBRA team apparel|
|Community Relations||Steve Laugen||Public Relations; LBHS Annual Yearbook; Corporate Sponsorships|
|Special Projects||Matt Thomaston||“Alumni Row”; Special Events|
|Legacy||Kate Landis & Linda Larson||Middle School Program, Novice Regatta, Summer Camp|
We offer scholarships for those who wish to experience the joy of competitive rowing but need financial assistance. You are encouraged to apply, in confidence, to the president, the treasurer or the coach.
In addition to our scholastic rowing program for the high school students, LBRA also provides a summer rowing program, a middle school rowing program and an adult program.
The summer rowing program is typically a 3 days per week, 6-week program for novice youth, novice adult, and experienced rowers of all ages. The middle school program is offered every Saturday morning except for some Saturdays that fall on a holiday weekend. This program is designed for students enrolled at any middle school who want to make new friends, have fun outdoors, work hard, want to be a part of a team, or are interested in rowing on the high school level.
The adult program is offered 1-2 times per week and is open to novice and experienced adult rowers.
LBRA Finds A Home – Our Boathouse History
From LBRA Legacy Foundation President John E. McLain III
While Lake Brantley Rowing Association has been in existence since 1988, it had not become a sizable program until the year 2000. At that time, the program was run out of a single bay shared with the Orlando Rowing Club Masters Program, a club from Bishop Moore and ourselves. Even though we had approximately eighty rowers in the program the club made do with approximately four boats.
In 2002, we began to receive messages from the City of Orlando that they wished for us to vacate the City owned, Orlando Rowing Club Boathouse that exists at the Fairview Park located on Lee Road. The club also received messages that the City of Orlando was going to build a boathouse for Edgewater High School on the adjoining property. Steps were taken to try to make an arrangement wherein the Lake Brantley Rowing Association could increase its rent or even build its own boathouse by Edgewater High School’s boathouse to no avail. In a nutshell, the city leaders of Orlando including Mayor Buddy Dyer believed that a Seminole County program should not have access to a city owned facility. This seems somewhat non-sensical since many of the members of the Lake Brantley program also conduct their business in Orange County. Most people could not understand why a county boundary issue would be raised when there was no indication that the space was needed for an Orange County program at the time.
We had to leave.
The news was delivered in December of 2003, mid-season, Lake Brantley Rowing Association was told that their welcome had been worn out after the program had been able to delay the vacation order for over a year. Imagine being told that you would have to move your program and all boats mid-season. The group that later became known as the LBRA Legacy Foundation explored all possibilities in Seminole County. Lake Brantley itself is surrounded by private development and has no public access. It also has high boat traffic in the evenings. It was determined that there were no realistic properties available for the association to use or buy in Seminole County. Lake Monroe is farther than Lake Fairview and is a very rough lake. It was determined that it was neither safe nor conducive to have Lake Brantley students travel to Sanford each day for its rowing program. Other locations explored included Lake Lotus, Prairie Lake and Bear Lake among others.
The Warehouse on Lee Road and Silver Star Road
For approximately two years the club used a warehouse while conducting its search and then attempt to build a permanent home quickly. The warehouse had previously been used by a roofing company. Members of the club installed makeshift racks and preserved the equipment in this makeshift facility until the owners of the warehouse determined that they could actually use the land for other purposes.
Should we buy some land?
LBRA had been in existence since 1988 and the members had spent money to buy boats, equipment and establish the Lake Brantley Rowing Association as an entity that had been able to win its first state championship in 2002. It was apparent at that point in time that if a permanent home was not established for LBRA the equipment exposed to the elements and with real estate development would lead to damaged equipment and eventually no lake access whatsoever. The club made a decision to buy land at 4217 North Orange Blossom Trail and closed on that property in August of 2004. At that point in time, the LBRA Legacy Foundation, Inc. was established as a not for profit corporation as any bank that would provide a loan to the club would require some type of permanent ownership. Also, a continuity of involvement and knowledge would be required. LBRA Legacy Foundation, Inc. became a permanent title holder to the property, guaranteeing the loan required to purchase the property and to make sure that all costs were paid by the club. No Legacy member has or will receive any financial benefit for the purchase or use of the property. Furthermore, Legacy members did not vote as each boathouse decision was made. Each LBRA Legacy Foundation member contributed over
$10,000 each and approximately $85,000 was raised between the LBRA Legacy members, club members and various businesses to purchase property. The Lake Brantley Rowing Association Board of Directors voted to form the LBRA Legacy Foundation, Inc. based upon a similar model at Winter Park High School, they approved the purchase of the land and to build a boathouse. The land was purchased in August of 2004 for the sum of $430,000, with the expectation that a boathouse would cost approximately $275,000.
Despite the not for profit status of the Lake Brantley Rowing Association, Orange County insisted on charging taxes on the property that had been purchased at 4217 North Orange Blossom Trail during the period before any boathouse had been purchased. The property taxes ranged from $10,000 to $12,000 per year during this period of time. We no longer have to pay real estate taxes because of the completion of the boathouse and the ability to provide services.
Have you ever heard it said, “Build it and they will come?”
Have you ever attempted to build something on vacant land? During the permitting process the club was required to make three submissions to ultimately get permission to build a boathouse on the property. Each time one department made a change to plans, required an entirely new submission. In other words, if one department at the end of the process determined that a retention pond was required this then required a total revamping of the entire property. Eventually, the county presented the club with a requirement that to get water and sewer to the property would require a lift station and site work costing over $400,000. Obviously, this was a major obstacle.
Can we stay together? Can we keep the club together? Emotions were running high at this point in time, and the club was faced with a decision as to whether to put the property up for sale or continue with its efforts to complete the project that had been started. Against the back drop of losing its ability to row at the Orlando Rowing Club, the Fairview warehouse and the VFW Center, the club voted to continue its building project. Based upon the initial advice of its contractor and civil engineer the LBRA Legacy Foundation had borrowed a total of $626,500 as the estimate that had been provided to build the initial boathouse. Because of the changes required by the county, this amount of money was going to be insufficient to allow for the completion of the project.
At this point, the LBRA Legacy Foundation members were unwilling and unable to guarantee such a substantial loan. John McLain presented a proposal to the board that he would use the equity in his house to provide an interest free loan to the club. Everyone agreed that the total payment of the club would be limited to a total of $7,525. This was the amount already being paid for the land loan, rent and property taxes. Everyone understood that this was a large amount to cover each month but we believed in the future of our club and the ability of our rowers and coaches. We knew that this would be a fixed cost rather than a cost that could increase in the future. This proposal like all other proposals was unanimously approved by the Board of Directors of the Lake Brantley Rowing Association as documented by the historical minutes concerning such decisions.
A Promise to always look ahead
The dedication of the Lake Brantley Rowing association boathouse happened on December 18, 2008. The cost of the final project was $1,271,000 more than double the original estimate. The cost of the land was $430,000. The cost of the actual boathouse was indeed about $275, But the cost to clear and prepare the land was far beyond what the county, our contractor and civil engineer had led us to believe. But, the club fulfilled its desire to provide the Lake Brantley Rowing Association with a permanent home!
The club continues to meet its financial obligations by paying the loan amounts of $7,525 a month with a goal of retiring all debt service on the property within ten years. The club needs to continue to grow. The reality is that there can never be an assumption that when the financial notes become payable that such individuals as those of the LBRA Legacy Foundation, Inc. would be available and interested in guaranteeing the notes necessary for the club’s home. It is also recognized that each Legacy member contributed over $10,000 to the project and of course, will not be perhaps able to guarantee a loan of such magnitude in the future. As of October 22, 2012 the club’s total obligation to all its loans is $874,657, meaning we have already paid 396,343 of the costs. When our last note was secured the boathouse and property appraised at a whopping 2,170,000 which means we have a Net Worth of just under 1.3 million. The club continues to pay approximately $5,000 a month or $60,000 a year in principal reduction each year.
The original LBRA Legacy Foundation, Inc. members are:
- John and Robbie McLain
- Keith and Becky Begley
- Kate and Miles Landis
- Bruce and Kathy Rogers
- Paul and Linda Larson
- Jim and Carol Detzel
A Final Philosophy Statement
Many members faced a dilemma in 2003 as to whether to close the doors of Lake Brantley Rowing Association or whether the efforts made by so many during the preceding fifteen years go wasted. Many individuals during the preceding fifteen years had contributed to something greater than themselves. They had bought boats, equipment, etc. that would be lost forever. LBRA Legacy Foundation, Inc. was given its name as a reflection that those past and present, voting and working together, would leave a legacy behind for others to follow. As you read this history of the building of the boathouse it is the hope that you will recognize that while there are costs associated with the program that ultimately the sacrifice of others, and yourselves, will leave a legacy for future generations to enjoy.
Lake Brantley Rowing Association has touched many individuals’ lives in many ways, helping individuals to grow physically, academically and develop life long friendships. Lake Brantley Rowing Association has continued to win championships and produce many athletic scholarships to programs such as Duke University, the University of Central Florida, University of Tennessee and Boston College among many others.
It is the desire of the Directors of LBRA Legacy Foundation, Inc. that future generations enjoy all the benefits of a program that contributed so mightily to each of our lives.
John E. McLain III
President, LBRA Legacy Foundation, Inc.
August 20, 2013
II. General Information
What is rowing?
In rowing, boats are divided into two categories, “sculls” and “shells.” In a scull, each rower has two oars each about 9.5 feet long. Sculls can be “singles”, “doubles”, or “quads”. In a shell, each rower has only one oar, 12 feet long. Shells come in “pairs” and “fours” with or without coxswain, and “eights” with coxswain.
In both kinds of racing boats, rowers are able to take long and powerful strokes with the oars because their feet are tied into shoes. They move back and forth on seats that roll on a track about 2.5 feet long with swivel oarlocks.
The racing shells themselves are light and streamlined, made out of special cedar wood skin or of a thin composite less than 1/8 of an inch thick. For example, an 8-oared shell is 60 feet long, weighs less than 250 pounds, and can carry a crew weighing as much as 1,800 pounds.
The common racing distance is 2,000 meters. Under good conditions, an 8-oar crew can row this distance in less than five minutes at an average speed of about 14 mph.
There are eight rowing positions in a racing shell. Seats 1 and 2 are referred to as the bow pair. This pair is special, as they, “set the boat”. Rowers in these positions must have smooth and fluid technique. Seats 3, 4, 5 and 6 are referred to as the power, or engine seats. Rowers in these positions must be large and strong. Seats 7 and 8 are referred to as the stern pair. They set the stroke rate for each side of the boat. The number 8 seat is usually the hardest to row. Bow seats require fluid and consistent rowers. It is important to remember that all three sections of the boat are equally important. A good winning boat consists of eight people rowing together as a team under the direction of their coxswain.
The coxswains are team members who are often overlooked, receiving little praise or encouragement (other than being thrown into the water to celebrate a boat’s victory). The coxswain is the eyes and ears of the boat. The coxswain has to be a good motivator because, once the race begins, the coxswain is the only one who can talk to the rowers. The coxswain must guide the boat to the starting line and get the boat lined up. Once the race begins, the coxswain talks to the rowers, telling them where they are in relationship to the other boats and how much farther they have to go. A coxswain must know rowing technique, so that if a correction is necessary, he/she will know what to do and why to do it. It is vital that the coxswain communicates with the rowers in a motivating way. The coxswain steers by giving directions to the rowers and by keeping the boat in the proper lane to avoid penalties.
Rowing Fundamental Terms
- Crew: Common American name for the sport of competitive rowing.
- Pair: Seats two oarsmen-each individual with two oars.
- Rowing: Descriptive name for moving a boat with a lever.
- Double: Seats two oarsmen-each individual with one oar.
- Oar: Lever against which work is applied – not paddle.
- Single: Seats one oarsman requiring one oar in each hand – premier event.
- Eight Man Shell: Seats eight oarsmen with or without a coxswain.
- Sculling: Rowing with two oars – one in each hand.
- Four Man Shell: Seats four oarsmen with or without a coxswain.
- Scull: Smaller scale oar designed for one hand management.
- Sweep: Full scale oar designed for both hands on one oar.
- Blade: Spoon face of oar – captures water resistance.
- Port: Coxswain’s left – oarsmen on coxswain’s left.
- Sleeve: Protective material along pivot point of oar shaft.
- Starboard: Coxswain’s right – oarsmen on coxswain’s right.
- Collar: Ring around sleeve designed to position oar and prevent movement.
- Keel: Center line of boat – point of balance. Gunwale: Essentially parallel wood edges of boat – rigger attachment point.
- Bow: Forward area of boat – common name of first oarsman.
- Rigger: Metal frames attached to gunwales – support oar pivot point.
- Stern: Rear of boat – common name for coxswain and stern pair.
- Oarlock: Usually plastic clamp at outer point of rigger in which oar pivots.
- Coxswain: Steersman and proper authority in a boat in motion.
- Catch: Moment of blade entry in water – immediate application of power.
- Stroke: Final oarsman in seating sequence – sets cadence of motion.
- Drive: Physical pull on oars using legs, back and arms.
- Stroke Rate: Cadence of rowing – number count of cycles per minute.
- Release: Finish of stroke when blade exits water.
- Sliding Seat: Rolling platform for sitting – allows use of leg motion.
- Crab: Sometimes punishing error in execution of rowing stroke.
- Slides: Tracks of guiding seat motion. Recovery: Preferably controlled outreach for another stroke.
- Foot Stretcher: Adjustable platform against which leg drive is applied.
Fundamentals of Racing
In general, there are two seasons for rowing. In the fall, “head” races are conducted. Some popular head races are The Head of the Charles held in Boston and The Head of the Hooch in Tennessee at the 1996 Olympic venue. In a head race, crews race in staggered running starts for time over winding river courses lasting several miles. These heats usually take between 15 and 20 minutes. These head races require great endurance.
The spring season is sprint season. Crews are held stationary at the start and take off on the commands of the regatta official. Should a crew anticipate the command and cause a false start, the starter or referee will call all crews back to the start. A crew assessed two false starts may be disqualified. Once the race has begun, only the referee may stop the crews. A referee in a motor launch follows the race. The referee is the sole authority on whether the crews are complying with the rules of racing. The boats must stay in their lanes. However, crews that stray out of their lane will not necessarily be penalized as long as they do not interfere with or impede any other competitors. A group of judges at the finish line determines the order of finish and records the times. The winning boat is the one whose bow first crosses the finish line.
A good crew must be precise. The oars and rowers must move together as one. At the beginning of the stroke, the oars should catch the water quickly. During the stroke, the oar blades should remain buried. At the finish of the stroke all oars should leave the water together without splashing. Between strokes, on the recovery, the oars are turned parallel to the water. This is called feathering and the purpose is to cut down wind resistance and avoid hitting the water. As the rower approaches the catch, the oar is squared up again.
While the finish is obviously an exciting part of any race, the start is often the most thrilling part of rowing a race. The sight of six eight-oared shells pounding off the line at forty or more strokes a minute is one of the most exciting moments in crew. Even the most inexperienced spectator can spot a good crew. A well-rowed shell will run smoothly through the water with very little check between strokes.
LBRA will present two scholarships to seniors (one female and one male) who best exemplify what rowing is all about. Senior essays determine scholarships. These awards will be presented at the annual Lake Brantley Rowing Association Banquet at the end of the season.
Criteria for Earning Varsity Letter
In order to receive a varsity letter, the rower must have demonstrated attitude and character consistent with the qualities outlined in the Lake Brantley Rowing Association Code of Conduct. Varsity letters will be awarded to each rower who has met any or all of the following criteria:
- The rower competed in the majority of races in a varsity boat.
- The rower is a senior and has completed at least four years of rowing.
- The rower may be awarded a varsity letter at the discretion of the coaching committee, but only if he/she consistently exhibits exceptional leadership skills, work ethic, and attitude.
Criteria for Earning Junior Varsity Pin
In order to receive a junior varsity pin, the rower must have demonstrated the attitude and character qualities as stated in the Lake Brantley Rowing Association Code of Conduct. Junior varsity pins will be awarded to each rower who has met any or all of the following criteria:
- The rower competed in the majority of races in a junior varsity boat.
- The rower is a senior and has completed at least three years of rowing.
- The rower may be awarded a junior varsity pin at the discretion of the coaching committee, but only if he/she consistently exhibits exceptional leadership skills, work ethic, and attitude.
Team dinners will be held on Friday night for all races except those races that are out of our area. This is to ensure a healthy meal and an early night. Rowers’ families volunteer to host pasta parties on a rotating schedule either at their home or at the boathouse. Please be considerate and RSVP to the designated host family. Each rower will be asked to bring something to contribute to the meal such as pasta, beverages, bread and salad. Since rowers often need to arrive for races the following morning by 6:00 A.M. (generally 45 minutes prior to the coaches and coxswains meeting), coaches request that they go home after the dinner, and any further activity is highly discouraged such as sleepovers or any other late night activities. Remember your teammates depend on you to be alert and motivated. Proper rest and nutrition are a must.
One weekend or week, determined by coaches, where rowers spend the days improving rowing technique and building relationships and team spirit. Coaches will work with the rowers during the day and parent chaperones may be asked to assist with food preparations and assist coaches when needed. It is a great camp for rowers, coaches, and parents.
The final event of the season is an awards banquet to recognize the efforts of the crew team, coaches and their families. The banquet is open to all rowers and their families, alumni, honorary guests, and LBRA sponsors. Highlights of the evening include:
- Recap of LBRA’S season
- Special recognition will be awarded to rowers for outstanding performance and varsity letters will be distributed to those who qualify.
- Special recognition of corporate sponsorships and volunteers who have contributed to the club’s success.
- Seniors are recognized and receive a fond farewell.
III. Rower Responsibilities
Have You Got What It Takes?
Have you got what it takes to be a team player in rowing? To be a part of an energetic and enjoyable crew takes consistent effort and a lot of thought. Here are some things to think about:
- KEEP YOUR WORD – Only promise what you can deliver. If you promise to meet the group at a certain time, be five minutes early. Be consistent in your actions.
- CARRY YOUR FAIR SHARE OF THE LOAD – Both on and off the water the term “pulling together” is very appropriate. Don’t expect others to pick up the slack.
- BE A FRIEND – Take your other teammates’ best interest to heart. When asked for advice, give it, but don’t offer unsolicited advice. Be a good listener.
- NEVER MAKE A FELLOW ROWER LOOK BAD – Praise in public, criticize in private. If you have concerns with a fellow rower, discuss them in private with the coach.
- GO ABOVE AND BEYOND – Deliver more than you promise. Volunteer to help out the team. Your fellow rowers will be there when you need them.
- LIGHTEN UP – Rowing is a sport to be enjoyed. Try not to get stressed out over situations or people. Interact with your team. You’ll learn about them as well as about yourself.
- CAN YOU SWIM? Rowing is a water sport. For your safety it is important that you can swim. Be sure to notify your coach if you can’t swim.
Training and Conditioning
- Training and conditioning are important for each rower’s performance. All aspects are equally important; nutrition, rest and exercise.
- All rowers need plenty of sleep. Sleep is important to rowers because it gives their muscles time to recover and rebuild. A consistent amount of sleep each night is more important than one long night before a race. If a late night is necessary, it is crucial that it does not fall on Thursday or Friday, since the sleep two days prior to a race is most important to race day performance.
- Diet should be high in protein and carbohydrates, including lots of fruits, vegetables, white meats (chicken and fish) and complex carbohydrates like pasta, potatoes and rice. A good breakfast and lunch is a must. A healthy snack low in protein and fat before practice is recommended for energy.
- The night before a race it is important to avoid heavy, greasy foods and heavily sugared, caffeinated drinks.
- Lightweights should maintain their weight. NO CRASH DIETING!!!!!
- DRINK PLENTY OF WATER!!!!!
- The coaches will determine practice times and days. If practice is canceled, the coach will attempt to notify the school or captains as soon as time permits.
- Each rower should have a good pair of running shoes and their own closed water bottle for every practice. Sunglasses and sunscreen are highly recommended.
- No one is allowed to launch a boat without a coach present at all times.
- Your tardiness and absence affects the entire training and racing schedule. Each team should refer to their prospective head coach with any questions. Attendance will be taken at each practice. Emphasis will be placed on attendance record, as well as skill level by coaches when assigning boats. This is particularly important during the spring racing season. Written and signed notice from a parent and provided to your coach is required for any absence from a scheduled event.
- Rower’s clothing should be clean and not offensive at practice and races. Both men’s and women’s teams must wear a shirt/top.
- Unisuits should be clean for all races.
- Appropriate attire for weather (it gets cold and wet in winter and hot and humid in the spring). Be sure to wear layers of clothing in the winter.
Race Day Nutrition
Nutrition on race day is especially important to the rower’s performance and the guidelines below should be followed:
- Avoid greasy food, sugared cereals, caffeine and dairy products.
- At most races, LBRA will provide meals and snacks for the rowers. Check with your coach the day prior to each race regarding food availability.
- Water will be provided during the race day. DRINK PLENTY OF WATER!!!!!!!
The upcoming crew season will challenge our rowers mentally and physically. Rowers will be required to maintain an extensive training schedule, with races almost every Saturday – March through May. They must also keep up their grades and meet all other school and family responsibilities.
- BE POSITIVE AND SUPPORTIVE – It helps when everyone tries to be sensitive to each other, parents and rowers alike.
- FIND CONFIDENCE – The mental attitude needed for racing comes from the skills and confidence gained through your practice sessions.
- BE PUNCTUAL – You will be treated as a responsible young adult.
- BOATS AND EQUIPMENT – When rowers arrive at the race site, they help rig the boats. Everyone is responsible for seats, riggers and oars. The coxswain is responsible for his or her cox box. Make sure all equipment is accounted for before leaving for the race site and when returning.
Boats are de-rigged and loaded on Friday before each race. Boats are unloaded at the boathouse after each race. All rowers are required to assist in the process. Coaches will let you know if this will take place immediately after the race or the morning after.
All rowers will be allowed to drive themselves to regattas in Orange and Seminole County. If outside Orange and Seminole County, a parent or guardian is required to drive rower(s) to the race. Lake Brantley Rowing Association does not provide and is not responsible for transportation to and from practice or for local rowing events. On occasion, LBRA might hire a company to be responsible for transporting rowers to away events. Lake Brantley Rowing Association is not responsible for any injuries/damages sustained when accidents occur. All parents should discuss with their rowers the inherent dangers of riding and providing transportation to others and whether they are physically and mentally capable of doing so.
Bus transportation may be provided for out of area trips. Buses leave promptly at departure time. Rowers must arrive early and check in with their coach.
If for any reason a rower cannot leave with the team or must leave a regatta early, the coach must receive written notice and must approve the change prior to race day.
Parents are responsible to coordinate or provide transportation for their rower(s) to and from regattas except when LBRA hires an outside company.
What To Bring To Races (suggested items)
- Books, cards and magazines for relaxation between races.
- A pillow and sleeping bag/blanket to rest.
- Sunscreen, sunglasses, hat or visor and insect repellent, cooler w/food & drinks (if concession stand is not available).
- Towels and dry change of clothes (rowers)
- Personal items such as soap, paper towels, moist towelettes and toilet paper.
- Money to purchase regatta tee shirts usually sold for approximately $15-$30.
- LBRA provides food the rowers, not the parents, due to the increased cost.
IV. Parent Responsibilities
- Parents are encouraged to come to practice and races, however, please do not distract athletes until after the boats and equipment are secured inside the boathouse or on the trailer. Please remain outside in front of the building until practice is over.
- Parents will be required to volunteer a minimum of 8 hours per season. There are multiple volunteer opportunities available, whether behind the scenes, at races, or lawn/boathouse maintenance.
- Parents are encouraged to come early on race days and stay for the entire day.
- Look for the Lake Brantley Tent or the LBRA hospitality trailer to find other parents.
- Parents should lead by example and refrain from consuming alcoholic beverages, and tobacco products around the immediate race site. Ensure language is not foul, abusive, or disrespectful to those present.
- Parents should not get involved in the coaches’ decisions regarding boat assignments for any given race. Please do not approach any coach on race day for any grievances. If you have a concern or issue please see the Coaching Chair.
Suggested Items To Bring To A Regatta
- Cameras (still or video)
- Lawn chairs
- Reading material
- Hat or visor
- Sun umbrellas or tent
- Money to purchase food from concession stands (if available)
During the season, questions and/or concerns may arise. In most instances talking this over with the coaching chair can help alleviate your concerns. However, if that does not suffice, you may elect to file a Grievance Form. The Grievance Form will help answer or solve problems that may be more complicated. The Grievance Form can be found on our website. After you complete the form, please mail it to: LBRA, PO Box 915653, Longwood, FL 32779.
Our goal is to respond to each grievance within 14 days of receipt. Your grievance will be presented during the next board meeting and the response will be communicated back to you via mail or email. If appropriate, we will share the concern or question during the next general meeting so that everyone can benefit. We may not solve everyone’s issues or questions completely, but know that our mission is the success of the program and to make your child our first priority.
2016-2017 Fees and Fundraising Commitment for ALL Rowers
The LBRA board has reviewed and implemented a fee schedule for the 2016-2017 rowing season. Monthly dues and boathouse funds are paid from August 1, 2016 through July 31, 2017, with exception of seniors who pay through May 31, 2017. We have an annual registration fee of $100 per family, payable in August 2016. This fee schedule for all rowers are as follows:
- The general dues are $140/month for 12 months.
- The boathouse fund is $60/month for 12 months.
- Total Payment for each rower = $200 per month + $100 registration fee per family
The General Dues are used to cover the basic costs of the club including Boathouse, equipment, local regattas, food and water for the rowers at races, and many other operating expenses.
2016-2017 Rower Fundraising Credit (RFC) Guidelines
The Rower Fundraising Commitment (RFC) is a minimum of $750 for the year with FOUR installments. Fundraising is vital to the success of our club. The $750 commitment can be reached in a variety of ways. We will have car washes, an ergathon, annual flower sales, and many other events that will allow you to pick and choose those that work best for your rower.
Annual Commitment $750
Deadlines for the 2016-2017 Rowing Season
- $200 RFC by October 23, 2016
- $200 RFC by December 18, 2016
- $200 RFC by February 13, 2017
- $150 RFC by March 31, 2017
The annual commitment must be met by March 31, 2017 to insure participation eligibility for States and Post-Season Regattas. However, fundraising opportunities will still be offered in April and May. Any Rower Fundraising Credits (RFC) earned after the deadline of March 31, 2017, will still be credited and counted towards incentives. The 2016-2017 fundraising year will end May 31, 2017 and funds earned after that would be applied toward the following year’s commitment.
Incentives for Rowers
- $1150 RFC (by March 31, 2016) = $150 credit for States Regatta
- If cost of the trip is more, difference would have to be covered by the rower
- If cost of the trip is less, the trip would be covered in full but no cash refund or credit is due
- $1650 RFC = $250 credit voucher (good for one year)
- For every $500 additional increment a $250 credit voucher is issued
- vouchers can only be used towards trips and crew camp
- SENIORS only can use the voucher for family banquet tickets (parents, siblings, grandparents, aunts, uncles)
- Rower must be current on all monthly payments to the club to receive or redeem voucher
- Vouchers are forfeited and have no cash value if the rower becomes ineligible or leaves the club
- Vouchers may not be transferred to another rowing family
- Vouchers would need to be presented to the Race Chair by payment deadline for the given trip
- Vouchers must be used in increments of $50.00
Families with Multiple Rowers
Annual commitment is $750 for the first rower and $375 for each additional rower.
- The commitment is calculated as a family figure for each installment and does not transfer to the sibling if a rower leaves the program.
- Example if rower leaves mid program: 1st installment- two rowers would need to reach
- $300 by the first deadline. For 2nd installment, if one of the rowers leaves, the family would have to earn $200 by the second and third installment, and $150 for the fourth
- installment deadline for a total of $850 for the annual commitment for the family).
Otherwise, commitment is as follows:
For a Family of Two Rowers – $1125 Annual Commitment
Incentives to Rowers for Additional Fundraising
- $1425 (1125 + 200 + 100) two rowers eligible for Coaches Dinner
- $1525 (1125 + 400) one rower eligible for States Regatta incentive
- $1725 (1125 + 400 + 200) two rowers eligible for States Regatta Incentive
- $2025 (1125 + 900) family eligible for $250 credit voucher
- $2525 additional voucher issued
- $3025 additional voucher issued
Note: If a family has a rower leave mid-year the calculation would be:
- Family Commitment + $400 = State Regatta Incentive
- Family Commitment + $900 = $250 Credit Voucher
- Family Commitment + $900 = Every $500 increment would earn additional voucher
V. Academic and Conduct Code
Lake Brantley Rowing Association (LBRA) requires a minimum GPA of 2.0 unweighted. A GPA is a cumulative grade point that is figured twice in a school year, once from the January report card (first semester grades at the end of December) and again in August (second semester grades and summer school if applicable.) Progress Report grades are not included in a rower’s GP. High School grades earned in middle school will not be included for incoming freshman. A rower who falls below this requirement will be unable to participate in any race until they show a current report card showing a 2.0 or higher. This can include grades achieved in PLATO/FLVS/and on line classes completed once their grade is entered into the system. Once a current report card is shown to the scholastic chair the rower will be reinstated with full privileges.
The coach of the rower is given the authority to limit practice time to any rower who has fallen below the 2.0 GPA or is considered to be on the grade watch list by the scholastics chair.
A faculty member will be contacted by the scholarship chair to check the GPA of the rowers. The faculty member will then let the scholarship chair know the names(not the GPA) of the rowers below 2.0 GPA. The faculty member will also let the scholarship chair know the Highest GPA rower of each class for awards at the annual crew banquet in the spring.
In the event a rower falls below the 2.0 GPA, the Lake Brantley High School Faculty member will notify the scholarship chair, who will then personally contact the rower and their parent/ guardians.
I agree, that as a rower of the Lake Brantley Rowing Association (LBRA), and as a student of Lake Brantley High School, my actions and language reflect the standards placed upon me by these two organizations. I agree to conduct myself at all times with conduct appropriate for an athlete of LBRA and Lake Brantley High School whether on or off campus, including the use of public user groups/forums on the web, i.e. Myspace, Facebook, Twitter, etc. LBRA and Lake Brantley High School have a zero tolerance for the use of alcohol, tobacco or illicit drugs. Furthermore, I agree that I will abide by rules designed for my own safety and those of others. Accordingly, I agree to a suspension of four consecutive weeks of rowing, which must include one race regatta, if any of the following rules are violated:
- I must not be under the influence or in the possession, custody or control of any alcoholic beverage, tobacco, or any illicit drugs at any time.
- I must not allow anyone other than a member of LBRA to visit my room on an LBRA overnight trip. No one may visit my room after curfew. Under no circumstances will visiting rooms of opposite gender be allowed at any time. If a second offense occurs, the rower may be removed from the team for the remainder of the season. Should the seriousness of the violation warrant, the rower may be permanently dismissed from the team and forfeit all financial payments made to LBRA.
Behavior Guidelines for Rowing Events
The following rules were established by the Race Committee and approved by the Board of Directors of LBRA for all rowing events:
- For all races, rowers are expected to remain at the race site until the event is concluded and all equipment is packed and loaded.
- Rowers may not leave the race site, hotel or planned activity without permission from the head chaperone. Also, parents may not give their child permission to leave the race site, hotel or planned activity without consulting the head chaperone.
- When coaches are not present the head chaperone is in charge.
- The curfew the night before an overnight race will be at the discretion of the head coach.
- In the event a rower displays non-compliance with published guidelines for conduct on an overnight trip, that rower may be asked to room with their parent(s). If the parent(s) are not in attendance, the rower may be assigned to a coach or chaperone’s room. The rower may also incur further punishment.
- Room assignments will not be changed without the permission of the head chaperone/coaches, but visitation from other same gender LBRA members will be allowed PRIOR to curfew.
- Under no circumstances will visiting rooms of opposite gender be allowed at any time.
- Under no circumstances will a team member be allowed to leave their assigned room AFTER curfew. In the case of emergency, please contact a chaperone.
- A rower allowing anyone other than a member of LBRA to visit his or her room is in violation of the LBRA Conduct Code.
- The head chaperone, in conjunction with the head coach, will oversee the organized activities in which the rowers will participate, accompanied by chaperones.
- When buses are used, there will be a head bus chaperone that will be responsible for all decisions while traveling by bus.
- During bus trips, rowers will only be allowed to go to designated restaurants. Other establishments in the area are off limits.
LBRA strives to follow the Seminole County School Board chaperone guideline ratio of 10 to 1 (ten students per one adult). We encourage parents to attend all regattas and help share in chaperone responsibilities and other race duties.
- All chaperones who have volunteered are expected to fulfill their commitment as the team is depending on them. It is difficult to find replacement chaperones on short notice.
- Chaperones should lead by example. Please refrain from consuming alcoholic beverages, tobacco products or taking illegal drugs at any time. Also, please ensure that language is not foul, abusive, or disrespectful to those present.
- Chaperone duties include accounting for rowers, accompanying the team to any planned activity, conducting room checks and enforcing curfew.
- On a single trip, volunteers may choose to be hotel chaperones, bus chaperones or both.
- Rowers, coaches and all chaperones will stay in the same hotel at an overnight event.
- Chaperones will bring concerns to the head chaperone and abide by decisions of the head chaperone.
- The head chaperone will be determined prior to overnight events and announced before departing for the event. The head chaperone will be the central reporting person and will make all final decisions.
- The curfew the night before an overnight race will be at the discretion of the head coach. The head chaperone, in conjunction with the coaches, will oversee the organized activities in which the rowers will participate, accompanied by chaperones.
- The Race Committee will designate a head bus chaperone. The Race Committee for each overnight event will decide the number of bus chaperones.
- The head bus chaperone will be responsible for all decisions while traveling by bus and will be in possession of the medical release forms for the duration of the trip.
- Trip itineraries and specific chaperone duties and assignments will be distributed prior to each overnight event.
- Chaperones must remain on duty for at least one (1) hour after rowers’ curfew.
VI. Lake Brantley Rowing Association Bylaws
- Article 1. Name and Location
- Article 2. Nature and Purpose
- Article 3. Membership
- Article 4. Officers
- Article 5. Duties of Officers
- Article 6. The Board
- Article 7. Committees
- Article 8. Meetings of Members
- Article 9. Proxies
- Article 10. Annual Dues and Fees
- Article 11. Amendments
Article 1 Name and Location
Section 1. Name
The name of this corporation shall be Lake Brantley Rowing Association (hereinafter called the “Club”).
Section 2. Location
The principal location of the Club shall be: 4217 North Orange Blossom Trail, Orlando, FL 32804. All correspondence shall be mailed to: Post Office Box 915653, Longwood, Florida 32791-5653.
Article 2 Nature and Purpose
Section 1. Nature
This Club shall be a charitable, educational, non-profit corporation with no capital stock, but with perpetual existence.
Section 2. Purpose
To support and assist the Lake Brantley High School Crew Team during its season, and in the off season to support a program of rowing intended to benefit athletes who have, or are likely to, participate in the Lake Brantley High School Crew Team; and in general to support and encourage the sport of rowing; and engage in all lawful, not-for-profit activities related thereto.
Article 3 Membership
Section 1. Eligibility
There shall be four classifications of membership in this Club, namely General Members, Athlete Members, Alumni Members and Honorary Members.
General Memberships shall be open to parents of Lake Brantley High School students who are members of the Lake Brantley High School Crew Team. Such persons shall be entitled to all of the privileges of the Club, as defined in the Handbook, including voting and holding office. They shall pay annual membership dues as established by the Board.
Athlete Memberships shall be open to all Lake Brantley High School students who are members of the Lake Brantley High School Crew Team. Athlete memberships shall also be open to any home school students that are zoned for Lake Brantley High School and not attending any other high school. Such persons shall be entitled to all of the privileges of the Club except voting and holding office.
Alumni Membership shall be open to all persons who have previously been a member of the Lake Brantley High School Crew Team, their parents, and supporting friends and organizations. Such persons shall be entitled to privileges of the Club except voting and holding office. They shall pay annual membership dues as established by the Board.
Honorary Membership may be awarded by majority vote of the Board to any person for distinguished service who is not a General Member. Such persons shall be entitled to privileges of the Club except voting and holding office. They shall pay no initiation fee or annual membership dues. Crew coaches and Lake Brantley High School Faculty Advisor(s) shall be classified as Honorary
Members without Board vote and shall be entitled to all the privileges of the Club.
Section 2. Admission
Persons eligible for membership shall be admitted upon timely payment of the established dues and/or fees for General Members, Athlete Members and Alumni Members. Honorary Members shall be admitted based upon the provisions stated in Article 3, Section 1.
Section 3. Voting
General Members only shall have a right to vote. Each parent or legal guardian of a member, or members, of Lake Brantley Crew Team shall be entitled to one (1) vote per family. The voting rights shall accrue upon the payment of all applicable membership dues.
Section 4. Term and Obligations of Membership
Membership in this Club shall be from year to year unless the Secretary receives a member’s written resignation. A resignation shall not relieve any member from liability for any dues accrued and unpaid before resignation. Memberships may be suspended or persons expelled from membership as provided in Section 5.
Section 5. Discipline
If the conduct of a member has endangered the good order, welfare or character of the Club and the provisions of the Bylaws, any five (5) members may present to the Board written charges subscribed to by themselves against such member.
If it shall appear to the Board, upon inquiry, after ten (10) days written notice to the member so charged of the nature of the charges, and an opportunity is given the member to be heard in his or her own defense, the Board may, by two-thirds (2/3) vote, suspend or expel such member or declare his or her membership forfeited.
A member suspended or expelled for cause other than non -payment of dues shall have the right, within one (1) month after receiving notice of such action, to appeal to the members of the Club by filing a notice of such appeal with the President or Secretary, and a special meeting shall be called within 30 days after the filing of such appeal; but if he or she shall not so appeal, or unless such action of the Board be reversed as herein provided, such suspension or expulsion shall stand. If two-thirds (2/3) of the entire membership, by secret ballot, reverse the action of the Board, the appellant shall be restored to membership; but until such reversal he or she shall not be entitled to any of the membership privileges.
This provision is not intended to apply to disciplinary actions brought against athlete members.
Article 4 Officers
Section 1. Titles
The offices of President, Vice President, Secretary and Treasurer shall be elected by secret ballot from and by the Board of Directors at a meeting to be held within seven (7) days from the time of the annual meeting at the discretion of the newly elected Board. Upon completion in the elections of Officers, the Nominating Committee shall certify in writing, the results, and the certified copy shall be physically affixed in the minute book to the minutes of that meeting.
Section 2. Terms of Office
The President, Vice President, Treasurer, Secretary and Board Members shall hold office for a term of one year, and/or until his or her successor(s) have been duly elected. They may be re-elected without limitation as to tenure. Committee chairpersons shall serve during the pleasure of the Board.
Section 3. Qualifications
All nominees for President, Vice President, Secretary and Treasurer must be General Members of the Club.
Article 5 Duties of Officers
The officers shall perform the duties that usually devolve upon their offices, together with those set out in these Bylaws, and such other duties as the Board may from time to time prescribe.
Section 1. President
- The President shall call meetings of the Board at such time or place as he or she may desire.
- The President shall be a member ex-officio of all committees, except the Nominating Committee.
- The President shall be one of two signatories on all Club Financial Accounts.
- The President MAY appoint an Assistant Treasurer, an Auditor, and a Parliamentary Advisor.
Section 2. Vice President
The Vice President shall preside at all meetings in the absence of the President. The Vice President shall perform the duties that usually devolve upon this office. The Vice President shall assist the President when requested.
Section 3. Secretary
The Secretary shall keep record of meetings; keep a complete, updated roster of all current members; conduct the general correspondence of the Club; send notices of all meetings and other notices where previous notice is required; notify officers and committees of their election or appointment; notify those members who may have forfeited membership; and shall perform such other duties as requested by the President or Board. All minutes shall be filed and passed on each year to each newly elected secretary. Original ballot counts for all newly elected Board members or Officers at Annual Meeting should be kept on file.
Section 4. Treasurer
The Treasurer shall collect and disburse all funds of the Club; account for them in written form at all meetings as called for; be custodian of the Club financial records and documents; keep a complete, updated roster of all current members; and arrange to have the books of the Club audited, at the request of the Board. The Treasurer shall be one of two signatories on Club Operating Account. The Assistant Treasurer, when, as, and if appointed, shall assist the Treasurer when called upon; in the absence of the Treasurer shall collect and disburse all funds of the Club; and shall be responsible for reporting to the Board, when requested.
Article 6 The Board
Section 1. Responsibility
The Board shall direct the affairs of the Club in a fiscally responsible manner. The actions of the Board under these Bylaws are final.
Section 2. Composition
The Board shall be composed of a maximum of sixteen (16) voting members including all the officers of the Club. In the case of a tie, the President shall be the deciding vote. The 16th position will be a representative from the LBRA Legacy Foundation and determined by Legacy. Voting members shall be the elected Board Members only. Non- voting ex-officio members of the Board will include the head coaches and the Lake Brantley High School Faculty Advisor.
Outgoing Board positions shall be requested to provide transitory assistance for the newly elected board for at least one (1) month.
Section 3. Term of Office
The Board Members shall hold office for a term of one year, and/or until his or her successor(s) have been duly elected. They may be re-elected without limitation as to tenure.
Section 4. Qualifications
All Elected Board Members shall be:
1. Parents of Lake Brantley High School Rowers or,
2. Siblings, who are over the age of 25, of a Lake Brantley High School Rower,
3. Any parent, with at least one year’s experience in the Lake Brantley Middle School program, whose rower will attend Lake Brantley High School in the fall or,
4. Any Lake Brantley Rowing Association Alumni Parent or Rower over the age of 25 or,
5. A previously elected board member shall be allowed to fulfill the remainder of their term provided all dues for their rower are current. Any such board member shall not be obligated to continue to pay future dues unless their rower has rejoined the team.
Section 5. Resignations
The President or Secretary must receive written notice of any Board Member’s resignation.
Section 6. Vacancies
Any vacancy on the Board or by any officer must be filled by an appointment of the President subject to approval by majority vote of the Board at the next scheduled Board Meeting.
In the event of presidential resignation or incapacity the Vice President shall serve as President until the next Board meeting. At that meeting the Board Members shall elect a successor President.
Section 7. Meetings
The Board shall hold meetings at such times and places as the President may designate. Any three (3) Board Members may also call meetings within a reasonable time to attain a quorum. Notice of such meeting shall be to all Board members and shall be written, by telephone, by newsletter publication, or by email.
Section 8. Quorum
The quorum for the transaction of business at any regular or special meeting of the Board shall be one-half (1/2) of the Board Members in attendance.
Section 9. Attendance
It is important for the transaction of Club business that all Board Members attend regularly scheduled meetings. A member missing three (3) consecutive meetings or an aggregate of five (5) meetings will be dismissed from the Board. Reinstatement can be achieved by request to and approval from the Board.
Section 10. Budget
The Board shall approve a budget, first submitted by the Finance Committee. The Board shall determine the amount of the annual budget by the second meeting of the general membership in the fall. The Club shall be responsible for raising funds to meet approved costs and expenses related to the Lake Brantley Rowing Association.
Any and all purchases must have approval from Finance Chair to attain reimbursement.
Article 7 Committees
Section 1. Standing Committees
There shall be the following Standing Committees, appointed by the Board, and subject to annual review.
- Finance (or “Ways and Means”). This committee shall consist of three (3) members and in addition thereto the Club President, Treasurer, Legacy Member, and if so appointed by the President, the Auditor and Assistant Treasurer. They shall prepare an annual budget to be submitted to the Board at least 14 days prior to the second meeting of the general membership in the fall, and propose to the Fund Raising Committee the ways and means for raising the necessary funds and will be Chairperson of the Angel Program.
- The Angel Program (Committee) shall be a sub-committee, under the Finance Chair, and shall be appointed in agreement by the President and Finance Chair. The Treasurer shall sit on the committee as an ex-officio member of said committee.
- Membership. This committee is responsible for keeping accurate records of the membership, as outlined in Article 3. It is also responsible for keeping the membership up-to-date with current activities. There will be four (4) sub-committees:
- Forms Committee: Responsible for rower’s records.
- Recruiting Committee: Responsible for recruiting eighth graders at the local middle schools.
- Telephone Committee: Responsible for a calling tree.
- Directory Committee: Responsible for preparation and distribution of a complete listing of each rower’s name, parents’ names, address, phone number and e-mail address. Directory is to be revised by September 30 and again January 31.
- Communications: This committee is responsible for maintaining open lines of communication within the club and for the following:
- Website: Keep Website current on all club activities.
- Handbook: Prepare a copy of the handbook which will be available on the LBRA website for all members. The preceding season’s handbook shall be used as a guide for new handbooks each season.
- Hospitality. This committee organizes socials, including the end of year banquet, coordinates drinks and food arrangements for all events, and organizes the care and transport of the crew trailer.
- Equipment/Boathouse. This committee shall be responsible for working with the coach(es) to oversee the proper maintenance and storage of all equipment belonging to the Club; to present recommendations to the Board regarding any additional equipment needs; and maintaining a written inventory of all equipment (and approximate value) belonging to the Club. The committee is also responsible for arranging transportation of boats and equipment to all events as well as proper maintenance of boathouse and grounds, access to boathouse, rules for boat storage and displaying rules of conduct at the boathouse.
- Fund Raising. This committee shall be responsible for providing a projected fundraising budget with planned activities by July 31 of each year, and keep accurate records of each rower’s fund raising efforts.
- Coaching. This committee recommends the hiring, dismissal, compensation of the coaching staff as well as duties and responsibilities within a (10) month contractual period that will run from August 1 to May 31. In association with and in support of the coach(es) the committee assists and helps to establish the coaching policy, guidelines and rules of rower conduct at any LBRA activity as well as working in tandem with the coaching staff and Racing Committee in determining race events each season. The committee conducts a review of the coaching staff at the end of the fall season and again at the end of the spring season.
Within seven (7) days of the completion of State Championship Regatta, the Coaching Committee shall ensure that the coaches report to the Board their recommendations for those individuals who should participate in post season races.
The committee also organizes and implements rowing.
- Race. This committee, in conjunction with the Coaching Committee and the coaches, determine the regattas in which our Club will participate; coordinates local races; transportation of rowers; arranges for housing for overnight trips; and provides maps for all regattas.
- Scholastic. This committee will work with the rowers and the school to ensure that all rowers are given an opportunity to receive scholarships to colleges. This committee shall also be responsible for the monitoring of GPA status for each rower’s academic eligibility.
- Community Relations. This committee shall arrange for news releases, public appearances, moving pictures and any and all documentary material evidencing good publicity and good public relations, including, but not limited to, appropriate recognition of the Lake Brantley Rowing Association in the LBHS Annual Yearbook. This committee shall act as liaison to the local newspaper and LBHS school newspaper, and shall pursue corporate sponsorships.
- Alumni. This committee will be the tool for growing and building Alumni into a supportive and integral part of LBRA. The committee will be responsible for an Alumni newsletter, keeping a current database, organizing the annual “Alumni Row”, and renewing and maintaining all Alumni membership from 1988 to present.
- Special Projects/Research and Development (R&D). This committee shall work with the Board in providing information for the Board and for special projects via research which will result in a plan to implement said project/idea.
Committee will also research avenues in attaining Grant and revenue opportunities, along with Corporation Sponsorship in funding rower scholarships and for advertising co-op’s.
Section 2. Nominating
- Composition. A committee of three (3) or more shall be appointed by the Board to serve as the Nominating Committee which shall include at least one (1) member of the Board, not an officer, and at least two (2) members of the Club not serving on the Board.
- When appointed. This committee shall be appointed prior to April 1 each year. The committee shall submit the list of Board nominees in writing to the membership at least ten (10) days prior to the Annual Meeting.
- Additional Nominations. Other nominations for the Board may be submitted from the general membership at the Annual Meeting.
- Elections. The Board shall be elected by secret ballot majority vote of those members present and voting. The secret ballot may be waived by a majority of those present and voting. No proxies shall be allowed.
Article 8 Meetings of Members
Section 1. Annual Meeting
The Annual Meeting of the members of this Club shall be held at such place as the Board may designate, in April of each year.
Written notice of intention to hold this meeting shall be given to all members by the Secretary at least fourteen (14) days prior to the scheduled annual meeting. At this meeting all Board Members shall be elected by secret ballot (unless this requirement is waived) and shall take office upon the completion of the Executive Officer Elections as stated in Article 4, Section 1.
Any other business for the good of the Club may be transacted at that time.
Section 2. Regular Meetings
Meetings of the members of the Club in addition to the annual meeting shall be held when and where designated by the Board. Notice of any such meeting shall be to all General Members and shall be written, by telephone, by newsletter publication or by email.
Section 3. Quorum
Twenty-five (25) percent of the General Members of the Club shall constitute a quorum for the transaction of business at a called meeting.
Article 9 Proxies
There shall be no general or special proxies.
Article 10 Annual Dues and Fees
Section 1. Amounts, Methods and Delinquencies
The Board shall establish the annual dues for members, any fees, method of payment and delinquent dates as provided for in the current LBRA Handbook. If dues and/or fund raising commitments become delinquent, an Officer of the Club and/or the Head Coach have the option to pull any rower/coxswain off the water as described in the Handbook.
Section 2. Membership
The fiscal year of this Club is from July 1st each year through June 30th of the following year. Payment of dues are based on the LBRA rowing year from August 1st to July 31st.
Article 11 Amendments
Section 1. Notice
Notice of any proposed amendment to these Bylaws shall be filed with the Secretary in writing in sufficient time to allow the proposed amendment to be delivered to all General Members at least seven (7) days before the meeting at which said amendment is to be voted upon.
Section 2. Vote
Following due notice, these Bylaws may be amended at any business meeting of the Club by a two-thirds (2/3) vote of the Board or by a majority vote of the entire membership.
• Revised October 5, 2009
• Revised September, 2015 (amended V. Academic requirements)
• Updated August, 2016 (chairpersons names, dates and fees)
• Updated February 26th, 2017 (chairpersons names)
• Revised April 5th, 2017 (amendment to Article 6, section 4)